# 🧭 Availability per Equipment: Rent Bikes, Courts, Tables and More

> Set up Availability per equipment in a Cowlendar service: add equipment, pick a template, set minimum, maximum and default quantities, and define your schedule.

Cowlendar has three ways to decide when a service can be booked: **Availability per service**, **Availability per teammate** and **Availability per equipment**. This article is about the third one, used when what limits your business is the number of items you have, not the people.

Examples: 10 mountain bikes, 4 padel courts, 12 restaurant tables, 2 boats.

If you have not created your equipment yet, start with [The Equipments Page: Manage Your Bikes, Courts, Tables and More](https://help.cowlendar.com/a/the-equipments-page-manage-your-bikes-courts-tables-and-more).

## The three modes

| Mode | Description shown in Cowlendar | Best for |
|---|---|---|
| Availability per service | Availabilities is handled at a service level | A team of 1. |
| Availability per teammate | Availabilities is handled at a teammate level | Teams of 2 to 99. |
| Availability per equipment | Availabilities is handled by equipment | Rentals and reservations limited by items. |

You choose the mode in the **Availability** tab of the service, in the card **Availability mode**.

![The Availability mode card showing the three radio buttons, in a Regular service](https://orka-chat.fra1.cdn.digitaloceanspaces.com/prod/help/671a5e245d077ea954b2cd4c/1792166648943-mcp-claude-in-chrome-blob-1792166570216-q0unmg.webp)

## Set it up

1. Open **My services** and click **Edit** on the service.
2. Go to the **Availability** tab.
3. In **Availability mode**, choose **Availability per equipment**.
4. A new card called **Equipments** appears: *Define the equipments available for this service.*
5. Under **Set bookable equipments** (*Select all the equipments that customers can book for this service*) you see the equipment already attached, each with a red trash icon to remove it. Click **Add equipment** to attach another one.
6. In **Pick a template**, choose the template for the service. The template available for rentals is **Regular Rental**: *For bikes, skis, sports equipment and leisure gear with flexible non-consecutive bookings*, best for flexible scheduling where days do not need to be consecutive.
7. Decide if you want **Show equipments list as a first step**. When on, the customer is asked to select the quantity details as a first step.
8. For each equipment, set:
   - **Minimum quantity**: the least a customer can book.
   - **Maximum quantity**: the most a customer can book at once.
   - **Default quantity**: the quantity preselected in the widget.
9. Set your **Availabilities** (days and hours) like in any service.
10. Save.

![The Equipments card in the Availability tab of a Multiday service, showing Set bookable equipments, Pick a template, the switch and the quantity inputs](https://orka-chat.fra1.cdn.digitaloceanspaces.com/prod/help/671a5e245d077ea954b2cd4c/1792166658504-mcp-claude-in-chrome-blob-1792166598901-wndr7k.webp)

> **ℹ️ Info**
>
> The Equipments card is shown for services that use equipment. The rest of the Availability tab changes with the type of service: multiday and fullday services do not have a Meeting duration, Booking limit or Break times card.

## What your customers see

In the booking widget, the customer picks the quantity of each equipment (for example 2 x Mountain Bike). The calendar then shows only the dates where that quantity is available. The label and the available count come from Settings > Translations (see [Translations: Customize Every Text of Your Booking Widget](https://help.cowlendar.com/a/translations-customize-every-text-of-your-booking-widget)):

- Select equipments
- Equipments: Select the equipments you want to book
- N slots available (N is the number of available slots)

## Specific rules for multiday services

For multiday services, the Availability tab also has:

- **Minimum bookable days** and **Maximum bookable days**.
- **Time it starts** and **Time it ends**.
- **Is it a pick up + drop off service?** See [How to Set Up Pick Up and Drop Off Times for Multiday Services](https://help.cowlendar.com/a/how-to-set-up-pick-up-and-drop-off-times-for-multiday-services).
- **Skippable dates**.

See [How to Configure Multiday Booking Services](https://help.cowlendar.com/a/how-to-configure-multiday-booking-services).

## Step-by-step guides by industry

- [How to Set Up Bikes, Ski Gear or Trailers as Equipment in Cowlendar](https://help.cowlendar.com/a/how-to-set-up-bikes-ski-gear-or-trailers-as-equipment-in-cowlendar)
- [How to Set Up Sports Fields as Equipment in Cowlendar](https://help.cowlendar.com/a/how-to-set-up-sports-fields-as-equipment-in-cowlendar)
- [How to Set Up Restaurant Tables as Equipment in Cowlendar](https://help.cowlendar.com/a/how-to-set-up-restaurant-tables-as-equipment-in-cowlendar)
- [How to Set Up Boats, Houses or Cars as Equipment in Cowlendar](https://help.cowlendar.com/a/how-to-set-up-boats-houses-or-cars-as-equipment-in-cowlendar)

## Common questions

### Can I mix teammates and equipment?

The availability mode is one per service. If you also need teammates, read [Teammate Settings: General, Availabilities, Buffer Time and Permissions](https://help.cowlendar.com/a/teammate-settings-general-availabilities-buffer-time-and-permissions) and [What Is the Difference Between Availability per Service and Availability per Teammate](https://help.cowlendar.com/a/what-is-the-difference-between-availability-per-service-and-availability-per-tea).

### Can I block dates for one piece of equipment only?

Yes. Open the equipment in the Equipments page and use **Blocked dates** or **Break times**.