# 👩‍💼 How to properly set up your team members in Cowlendar

> Complete guide to setting up and managing team members in Cowlendar.

> **ℹ️ Info**
>
> This is perfect regardless of whether a 2 person team or even 100+ people team.

### Why setting up team members is key to managing availability and services efficiently

If your business involves multiple staff members offering services, configuring team members in Cowlendar is essential. By assigning specific availabilities and linking services to each team member, you can ensure accurate scheduling, avoid double bookings, and give your team more control over their own calendars.

#### How to access the team members settings

To configure your team members:

1. Go to your **Cowlendar Dashboard**
2. In the left-hand menu, click on **Team**
3. Click **Add a teammate** to create a new member, or select **Edit** next to an existing team member

### Team member profile sections

Each teammate has four tabs: General, Availabilities, Buffer time and Permissions. Each team member’s profile is divided into these tabs to help you manage their settings more easily:

**General tab**

Set the member’s **first name**, **last name**, and **email** 
**New**: You can now upload a **profile image** for each team member

![](https://orka-chat.fra1.cdn.digitaloceanspaces.com/prod/help/671a5e245d077ea954b2cd4c/import/1791976387468-image_1.webp)

Connect their **Google Calendar** 
Add a **Zoom account** 
Connect their **Outlook calendar**

![](https://orka-chat.fra1.cdn.digitaloceanspaces.com/prod/help/671a5e245d077ea954b2cd4c/import/1791976386695-ofmybigleo-apps-cowlendar-teammates-65d3b2960823d58c95e3450e-2025-04-23-22_40_01.webp)

> **⚠️ Warning**
>
> Make sure your services are set to “Availability per team member” in the service settings — this is required to properly assign them to your team members

[→ How to Create and Assign Teammates in Cowlendar](https://help.cowlendar.com/a/how-to-create-and-assign-teammates-in-cowlendar.md)

**Availabilities**

Use the new availability format that lets you configure **weekdays** and **specific dates** in the same place
This gives you more flexibility and accuracy when defining when each team member is available

![](https://orka-chat.fra1.cdn.digitaloceanspaces.com/prod/help/671a5e245d077ea954b2cd4c/import/1791976386337-ybigleo-apps-cowlendar-teammates-65d3b2960823d58c95e3450e-2025-04-23-22_41_34_1_.webp)

**Buffer time**

Define a **global buffer time** for all the services that the team member is assigned to

![](https://orka-chat.fra1.cdn.digitaloceanspaces.com/prod/help/671a5e245d077ea954b2cd4c/import/1791976386964-ofmybigleo-apps-cowlendar-teammates-65d3b2960823d58c95e3450e-2025-04-23-22_41_35.webp)

**Permissions** 

You can now control what your team members can see and do within the team portal:

Allow access to their own bookings
Let them manage their own availability
**New**: Hide booking **prices** from the team portal
**New**: Hide customer **contact info** from the team portal

![](https://orka-chat.fra1.cdn.digitaloceanspaces.com/prod/help/671a5e245d077ea954b2cd4c/import/1791976387197-ofmybigleo-apps-cowlendar-teammates-65d3b2960823d58c95e3450e-2025-04-23-22_41_36.webp)

By setting up your team this way, you’ll streamline your operations and empower your staff with just the right level of access and flexibility.